No Time to Waste.
Eco-Art Competition 2021.

Calling all artists ages 5-22. Use your creativity to help sustain our world!

EarthX 2021 Inspire Through Eco-Art Competition:
No Time to Waste

Rules and Guidelines

Competition Description

Young artists, ages 5-22, will create a piece of art, either 2-D or 3-D, that illustrates the message of the theme: No Time to Waste. Contestants can use any medium or combination of media as long as the work meets the size requirements designated in the Official Rules.

The goals of the competition are twofold. The first is to give youth a voice about how they view the environmental issues in the world in which they live, whether local or global. An additional goal of the competition is to give youth the ability to raise awareness about the environmental issues important to them and move others to take action through the creation of their work.

The artwork should address this year’s theme of No Time to Waste. The subject matter of the art can center around different aspects of this theme. It could focus on the concept of waste. Waste can be seen as landfill or trash, including plastics, and its impact on the environment. Waste can also be viewed as a misuse of resources, such as water or trees, so conservation of resources, including wildlife, could be a focus. The subject matter of the artwork could focus on the concept of time and the urgent need for action in a certain environmental arena. The artist could also choose to depict solution(s) that should quickly be put into place in a specified area of the environment. These are just a few ideas and should in no way limit the interpretation of the theme on the artist’s message.

First and Second Place cash prizes will be awarded in four divisions: (Division 1-Ages 5-9; Division 2- Ages 10-13; Division 3-Ages 14-18; and Division 4-Ages 19-22). An Honorable Mention will also be recognized, but without a cash prize attached. At the sole discretion of EarthX, Divisions and Categories may be adjusted dependent upon the number and types of artwork submitted for judging.

Official Rules and Submission Details

1. Conditions of Entry

By submitting an Entry in this Project, each Entrant warrants and represents that the Entrant owns all rights to the Entry he/she is entering in this Competition and is the sole work of the Entrant. By submitting an Entry, Entrant agrees to the Official Rules, and further agrees to indemnify and hold EarthX and their respective affiliates, officers, directors, agents, co-branders or other partners, and any of their employees (collectively, The Project Indemnities), harmless from any and all claims, damages, expenses, costs (including reasonable attorney’s fees) and liabilities (including settlements), brought or asserted by any third party against any of The Project Indemnities due to or arising out of the Entrant’s Entry materials in this Project, or the Entrants conduct during and in connection with the Project, including but not limited to trademark, copyright or other intellectual property rights, right of publicity, right of privacy or defamation. Entrant agrees to release, indemnify and hold harmless EarthX from all claims that any advertising, presentation, web content or any other material subsequently produced,

presented, and/or prepared by or on behalf of EarthX infringes on the rights of Entrant's work as contained in any Entry.

2. Eligibility Requirements

Anyone aged 5-22 at the time of entry is eligible. Division placement will be determined by the age of the entrant at the time of submission. The following are not eligible for juried cash prizes: employees, contractors, consultants, directors, and officers of EarthX, their affiliated companies, distributors, web design, advertising, fulfillment, judging and Project agencies involved in the administration, development, fulfillment, and execution of this Project and the immediate family members of each (spouse, parent, child, sibling, grandparent, and spouse or "step" of each) and those living in their same households (those persons whether related or not who live in the same residence for at least three months during the twelve-month period preceding the start date of the Project). Outside of the United States, residency requirements may vary. Void where prohibited.

3. Basic Requirements of the Project

Artwork can be either 2-D or 3-D and use any medium or combination of media and must relate to the theme of the Competition: No Time to Waste.

  • 2-D Pieces - Size must be no more than 20” X 30”, excluding the frame.
  • 3-D Pieces - Size must be no more than 24” X 24” X 48” with a maximum weight of 20 pounds.

An Impact Essay of no more than 300 words is also required.* The purpose of this essay is to describe how the artistic representation embodies the theme of the Competition: No Time to Waste. It will be used in the judging process to aid in the understanding of the Entry. The answers to the following questions should be included in the essay:

Division 1

  1. How does your work share your ideas about the theme: Not Time to Waste?
  2. Why is this idea important to you?
  3. What do you hope will happen when people see your work?

Divisions 2, 3 and 4

  1. Describe how the environmental element(s) displayed in your work related to the theme: No Time to Waste.
  2. Why is this environmental element/issue important to you?
  3. What artistic elements/media did you use to communicate your message?
  4. How do you see this Entry affecting those who view it?

*Adult assistance can be used in the writing of this essay, but the thoughts should be original to the Entrant.

Each Entry should bear a title. The suggested title length should be no more than 8 words. It should not include the word EarthX.

2-D entries should not be matted or framed. For Entries chosen as Finalists, the Entrant gives permission for EarthX to mat the Entry for display at the exhibition during the Expo.

4. Entry Requirements

Online entry can be found at https://earthx.org/education/art-competition/. In addition to the information requested on the entry form, artists will attach the appropriate image(s) of their work and an Impact Essay by which their work will be judged. The completed entry form, image(s) and Impact Essay should be included in the online entry

FORMATS:

  • IMAGES: .jpeg
    • 2-D Art: 1 image
    • 3-D Art: 4 images (1 front, 1 back, 1 of each side)
  • IMPACT ESSAY: .pdf

5. Additional Requirements

  • To be complete, all applications must include the following: Entry Title, Submitter’s Name, Submitters Age, and Grade. If under the age of 18, the application must include Parent or Legal Guardians’ Name, Email, and Signature of Permission for Entry. All of these elements must be valid or any prizes may be forfeited. Additional information such as a contact phone # may also be requested.
  • All Entries must have a Title listed on the Entry Form. The Title should be no more than 8 words in length and should not include EarthX in the title. Original titles that evoke the message of the artwork are recommended.
  • All Entries should have the dimensions of the work listed.
  • All Entries must be downloadable to be accepted and may not be posted on the internet until after April 25, 2021, except by EarthX or its representatives unless specifically authorized to do so.
  • All Entries must not be entered in another art contest during this Competition.
  • Only one entry per contestant.
  • The submission should not have been entered in a previous EarthX Inspire Through Eco-Art Contest.

6. Entry Deadlines

An Entry will only be considered for judging that has been submitted with a complete Entry Form by the designated deadline.

Submissions Window Opens Monday, May 26, 2020 Submissions Window Closes: Monday, January 25, 2021 Finalists Announced: Wednesday, February 17, 2021*

Finalist Artwork Delivered/Sent to EarthX no later than Wednesday, March 10, 2021

Winners Announced: Sunday, April 25, 2021, during the Awards Ceremony at the EarthX Expo. NOTE: EarthX continues to monitor the influence of the COVID-19 pandemic. If the Expo does not take place, Winners will be announced online on Sunday, April 25, 2021.

*All Finalists will have their Entry showcased at the EarthX 2021 Expo, conditions permitting. It will be the responsibility of the Finalist to move their Entry at their cost to the designated location by the date/time listed in the Finalist Announcement. EarthX will not be responsible for any damage that may occur in transport.

Finalist Entries can be retrieved at the Expo by the owner at their expense after the Awards Ceremony at the EarthX 2021 Expo. In the event the Expo is unable to take place, entries can be retrieved by emailing edu@earthxart.org. Any Entry not retrieved by Friday, May 1, 2021, maybe donated to other entities. It is not the responsibility of EarthX to return the artwork to the Entrant, however, if a pre-paid mailing label withself-addressed envelope is included, EarthX designees can send the work back to the artist.

7. Confirmation of Entry

Each Entrant will receive a Confirmation of Entry once the application form has been accepted and the submitted Entry has been properly uploaded. If the link to the Entry does not work properly, the Entry will not be accepted and you will not receive a confirmation. Be sure the email you provide on the application is correct. If you believe you have submitted your completed Entry and have not received a confirmation of submission within 72 hours of submission, please send an email to edu@earthxart.org. Write “Art Contest Submission” in the subject. The end date for this request is Friday, January 29,2021.

8. Artist Agreement

Entrants will be required to agree to the Official Rules. If under the legal age of majority in your state of residence, the Entrants parent or legal guardian must agree on your behalf.

By submitting, The Entrant agrees to these Official Rules, which sets forth the rights of Entrant and EarthX with respect to the use of Entries by EarthX. Entries that do not include all required information and adhere to the foregoing and following requirements will be considered void and will not be considered for prizes in this Project.

9. Entry Costs

All costs associated with the production for the Entry are solely the responsibility of the Entrant. All Finalists will be required to move their Entry at their cost to the designated location by the date/time listed in the Finalist Announcement and to retrieve it at the end of the EarthX Expo on Sunday, April 25, 2021. If desired, the Entrant can include a pre-paid return mailing label and self-addressed envelope and EarthX designees can then return the artwork at the end of the Expo. Any submission not retrieved by May 1, 2021, may be donated to another entity.

10. Designated Artist

If any group of individuals elects to collaborate on an Entry, they are required to designate one (1) person as the agent of the group to enter the Project. They must agree to these Official Rules and accept any prize on behalf of the group. EarthX is not liable for any disputes between collaborators arising out of or related to the Project.

For those who participate in a group, the student whose name appears as the primary contact on the Entry Form will be considered the team leader and will be the primary point of contact for the team.

The student in the highest grade in the group will determine the Division under which they will be judged.

11. Selection of Winners

The Finalists, including the First Place, Second Place, and Honorable Mention winners will be selected by a panel of judges agreed upon by EarthX staff. The decisions of EarthX with input from the judges will be final. Entrants agree that EarthX has the sole right to decide all matters and disputes arising from the Project and that all decisions of EarthX are at its sole discretion and final.

Entries will be judged by a process in which qualified panels of judges will evaluate the eligible Entries along with information from the Impact Essay based on the following judging criteria:

    • Artistic Merit (e.g., aesthetic value, use of artistic elements)
    • Adherence to the Theme (communication of theme- No Time to Waste)
    • Impact (inspires viewers to take environmental action)

In the event of a tie, the tie will be broken at the discretion of EarthX. Entrants agree that EarthX has the sole right to decide all matters and disputes arising from the Project and that all decisions of EarthX are at its sole discretion and final.

Prize recipients who win cash prizes will be asked to provide a W-9 and will be responsible for any taxes associated with the prizes. If a student who wins a cash prize but does not provide a W-9, they will still be recognized as a winner but will not receive their prize money. EarthX reserves the right not to award all prizes in all categories.

12. Winners

Winners will be announced at the EarthX 2021 Expo. Every effort will be made to contact the winning Entrants prior to the announcement at the event. Images of Finalists and Winners’ Entries may be posted online at www.EarthX.org and across EarthX’s social media platforms.

  • Cash Prizes-
    • Div I (Ages 5-9) - 1st Place-$250; 2nd Place - $125
    • Div II (Ages 10-13) - 1st Place-$500; 2nd Place - $250
    • Div III (Ages 14-18) - 1st Place-$1000; 2nd Place - $500
    • Div IV (Ages 19-22) - 1st Place-$1500; 2nd Place - $1000

13. General Conditions

By participating, Entrant agrees to these Official Rules. These official rules will be governed and interpreted according to the laws of the state of Texas without regard to its conflict of laws rules.

14. Limitations of Liability and Release

No liability or responsibility is assumed by EarthX resulting from any user's participation in or attempt to participate in the Project or ability or inability to upload or download any information in connection with participating in the Project. No responsibility or liability is assumed by EarthX for technical problems or technical malfunction arising in connection with any of the following occurrences which may affect the operation of the Entry or the Project: hardware or software errors; faulty computer, telephone, cable, satellite, network, electronic, wireless or Internet connectivity or other online communication problems;

errors or limitations of any Internet service providers, servers, hosts or providers; garbled, jumbled or faulty data transmissions; failure of any e-mail transmissions to be sent or received; lost, late, delayed or intercepted e-mail transmissions; inaccessibility of the web site in whole or in part for any reason; traffic congestion on the Internet or the web site; unauthorized human or non-human intervention of the operation of the Project, including without limitation, unauthorized tampering, hacking, theft, virus, bugs, worms; or destruction of any aspect of The Project, or loss, miscount, misdirection, inaccessibility or unavailability of an email account used in connection with The Project. EarthX is not responsible for any typographical errors in the announcement of prizes or these Official Rules, or any inaccurate or incorrect data contained on the web site or social media sites maintained by EarthX. The use of web site and EarthX social media sites is at the user's own risk. EarthX is not responsible for any personal injury or property damage or losses of any kind which may be sustained to user's or any other person's computer equipment resulting from participation in The Project, use of the Web Site or the download of any information from the web site. By participating in the Project, Entrant agrees to release, indemnify and hold EarthX harmless from any and all claims, damages, or liabilities arising from or relating to such Entrant's participation in the Project.

15. Questions

Questions about the art contest can be addressed to edu@earthxart.org. Write “Art Contest” in the

Subject Line.

16. Project Organizer

Earth Day Texas DBA, EarthX, 4311 Oak Lawn Avenue, Suite 325, Dallas, TX 75219

EarthX reserves the right to amend these rules anytime during the Competition.